Automate your GDPR Data Subject Access Requests with
 iDocs Bindr SafeSend and save up to £50,000 per year on your SARs

Manage your SAR applications online via branded web formsform

Validate the data subject’s ID via simple workflow

Sign electronically documents and consent forms

Search / Identify and Locate – Subject’s Personally Identifiable Information and Data

  • Analyse structured & unstructured data across IT systems
  • Search by keywords such as:
    • NHS Number, HR record, Matter Number, DOB, Name, Case Number, NI Number, Claim Number, Credit Card, Bank Acc Number, Insurance Policy No…
  • Analyse risk profile & outline risk rating
  • Email analysis – local and cloud

Erase personal data of individuals when required

Digitise paper records and kick off back file conversion process

Redact Personally Identifiable Information and Data where necessary

Automatically Compile User friendly – indexed, searchable e-Catalogues/Folders/SAR Bundles

    Incorporate ANY file type including;  

  • Paper records  / copy of notes
  • Office (word, excel, email) / PDF
  • Audio, Video, CCTV, jpeg, tiff
  • WDG, X-Ray, MRI, DICOM

Send files and SAR’s Securely – Any size / unlimited recipients, encrypted (256 AES TLS)

Audit logs – Proof of Delivery / non-repudiation  and compliance audit trail

Managed Services – Outsource / FM Data Subject Access Request function

Facilitate compliance with GDPR articles

15 – Right of access by data subject

17 – Right to erasure / right to be forgotten

20 – Right to data portability

30 – Data processing / data mapping

32 – Security of processing data

iDocs Bindr SafeSend is a unique application with first mover advantage, that addresses the ever growing requirement for Document Compilation and Subject Access Requests (SAR)

iDocs Bindr SafeSend automates Data SAR and Document Compilation production processes and de-risks sensitive information transfer by encrypting and sending it securely. Greatly reduces the chance of GDPR breaches, hefty fines (up to 4% of Global turnover), reputational damage and Class Action lawsuits.

Facilitating a SAR request is a legal obligation on ANY organisation holding PII (Personally Identifiable Information) on a subject (person)

Additional Customer Benefits

  • Digitises SAR and obviates the requirement for Printing, Postage and Photocopying – delivers cost savings up to £50,000* PA
  • iDocs Bindr SafeSend is very easy to use with a short learning curve. This means faster adoption by users, lower support costs and reduced change management.
  • Very low implementation cost delivers a very fast Return on Investment and low Total Cost of Ownership.

Uses / Applications

  • Fulfils
    • Subject Access Requests
    • Right to Erasure / be Forgotten
    • Right to Data Portability
    • Data Processing- identify PII / PID
    • Security of processing
  • Negligence / Medical negligence claims
  • Environmental Information Regulation requests
  • Legal Disclosure
  • Freedom of Information
  • OFSTED Inspections / Student reports
  • Secure data transfer – tens of GBs
  • Secure e-Bundles / eFolders
  • Court Bundles / eBibles

Vertical Markets addressed

  • NHS / HEALTHCARE
  • LOCAL GOVERNMENT / AUTHORITY
  • EDUCATIONAL ESTABLISHMENTS
  • LEGAL – COMMERCIAL / SOLICITORS
  • FINANCIAL – ACCOUNTANTS / BROKERS
  • BANKING / INSURANCE
  • CHARITIES
  • PROFESSIONAL SERVICES
  • BLUE LIGHT – POLICE / AMBULANCE
  • UTILITIES / TELCO / MOBILE
  • SERVICE ORGANISATIONS
  • ISP / SOCIAL MEDIA
  • EMAIL PROVIDERS / SEARCH ENGINES

Customer Benefits 

Identify / Locate PII and PID

Redact Personally Identifiable Info and Data 

Dispense with print postage photocopy and ALL removable media 

Automate production and Shorten fulfilment times by up to 70%

Considerably improve security of document, file, folder and SAR delivery

  • Digitise and automate Data SAR and obviate the requirement for Printing, Postage and Photocopying – delivers cost savings up to £50,000* PA
  • Automate compilation of large document sets and bundles.
    • Accepts ANY file type including; MS Office, email, PDF, Audio, Video, CCTV, WDG, X-ray, MRI Scans, DICOM image
  • iDocs Bindr SafeSend is very easy to use with a short learning curve. This means faster adoption by users, lower support costs and reduced change management.
  • Very low implementation cost delivers a very fast Return on Investment and low Total Cost of Ownership.

Interested in a demo or a freee evaluation of iDocs Bindr SafeSend?

Simply complete the form below and a Member of our team will be in touch shortly

First Name*

LastName*

Work Email*

Company*

Phone*

Job Title*

Watch partner webinar – Are your customers SARs complaint with GDPR articles 15, 20 and 32?

*£50,000 PA savings based on iDocs Bindr SafeSend SAR solution evaluation and Business Case in a live production environment.

Copy of the anonymised Business Case available on request.

N.B. We’re currently looking to partner with organisations that would be interested in becoming early adopters of the iDocs Bindr SafeSend SAR Solution.

If this is your organisation, please get in touch to learn about our disruptive pricing model for early adopters.

Exchange SARs Securely

Compile SAR Bundles

LoB App Integration

Easily send and receive SSL/TLS – AES 256 encrypted SARs (up to 100GB) very Securely with no additional software to install. Say goodbye to sleepless nights worrying about sending SARs insecurely by post.

Full audit trail & logs, PoD, Non-repudiation and the following accreditations (based on configuration of the platform(s) deployed and features enabled); CESG (GCHQ), Pan Government Accreditation (PGA), Cyber Essentials PLUS, Cyber Security Supplier to Governmant Scheeme, FIPS 140-2, ISO/IEC 27001, Sky High Cloud Trust, Trust Wave Trusted Commerce, PCI DSS.

Automatically compile Data SAR Binders / Bundles – an efficient way of searching for PII (Personally Indetifiable Information) then redacing where necessary and collating, indexing, storing, and securely sending the data electronically in response to a Subject Access Request.

Use Fujitsu scanners to scan hard copy documents and records directly into iDocs Bindr SafeSend. Accepts ANY file type; including paper and electronic (MS Office, PDF, CCTV, Audio, Video, WDG, X-ray, MRI Scans, DICOM, image) via file explorer or drag ‘n’ drop.

Integrate with (LoB) line of business applications or hosted platforms, like Electronic Document and Record Management Systems, Electronic Content Management / Electronic Health Record systems facilitating compliance with GDPR using APIs.

Protect email using TLS, Secure online collaboration, Transport agent for MS Exchange, Email anf file archiving.

Benefit from numerous additional security features. Further facilitating GDPR compliance.

All of these organisations started with a demo or a free trial

Now 3 of the top 10 Global Law Firms and NHS benefit from using iDocs Bindr SafeSend

When the most demanding Brands want secure process automation solutions they turn to us

“iDocs Bindr® allowed us, for the first time, to deliver a very Secure automated document Bundle creation solution that considerably improved efficiency”.

Printroom Manager – Jones Day

In collaboration with

 
 
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